Terms & Conditions

SECTION B: DEVELOPMENT STARTER PROGRAM

REFUND: Refund shall be considered after an application is submitted stating the reasons for the pull-out with a third-party document authenticating the request (for example, in the case of medical grounds, a physician report is required). Refund of 85% of Tuition fees only will be considered if an application is submitted within one week of payment provided the program has not started.

DEFERMENT OF PAYMENT: Deferment of payment to future terms is only possible provided application is made not later than three weeks into the program on the following conditions: 

1. When an application is made before the program commences, 100% of the sum paid will be deferred. 
2. When an application is made after the commencement of the program but not later than three weeks into the program, 60% of the sum paid will be deferred. 

Upon approval of the deferred payment, the following conditions shall apply:

• Deferred payment would only last for ONE YEAR from whence payment is made. Payment not utilized within ONE YEAR would be forfeited. 
• Parent(s)/Guardian(s) is/are required to give a three weeks’ notice ahead of time before claiming the deferred payment for any of our future program(s). This is to enable us to make adequate arrangements and ensure availability of slots. 

Failure to do so may result in loss of the slot in the new program. 

•  In the case where the deferred payment is not sufficient for the new program fees, additional payment for the difference would be required before the registration for the new program is considered. 
• However, when the deferred sum is more than the new program fee, the difference would be further deferred to future program(s) and all conditions of the deferment policy shall apply. 
• In the event of a Lockdown (due to pandemic, civil unrest etc), the City Sports School will make available alternative online classes and programs to complete the term.

TERM WITHDRAWAL POLICY: This applies in situations whereby a student needs to call-off the program during a running term due to unforeseen contingencies other than issues arising from training or playing injuries. Repayment of DISCOUNTED FEES in the subsequent program shall be considered after an application is submitted stating the reasons for the pull-out with a third-party document authenticating the request attached (for example, in the case of medical grounds, a physician report is required).

Upon approval of the reasons for the pull-out, the proration shall be as follows if made within;

1. 3 weeks into the beginning of the term, not more than 50% of Tuition fees only. 
2. 4-6 weeks into the program, not more than 20% of the Tuition fees only.
3. 7th week of the program, not more than 10% of the Tuition fees only.
4. 8-12 weeks into the program, no repayment would be considered. 
5. No repayment would be considered for players who take intermittent breaks.

PAYMENT IN INSTALMENT: Payment by instalment is not encouraged, however if requested, it shall only be permitted given the following criteria. 

For new students, first Instalment shall be based on; (i) 100% Registration fees (ii) 100% Kits fees (iii) Minimum of 20% Tuition fees. 

For returning students, the first instalment shall be a minimum of 40% Tuition fees and balance payment of Tuition fees not later than three (3) weeks from first instalment payment. Please note that failure to follow the guideline may result in the student being stopped from attending sessions.

PRORATION OF FEES: Proration of tuition only for late admission into the term, the following rate shall apply: 

(i) 100% Registration fee. 

(ii) 100% Kit fee. 

(iii) 100% City Sports League fee (Sir, Please review this). 

For Tuition fees:- 

(i) Within 3 weeks into the term, 100% Tuition fees, 

(ii) 4-6 weeks of the program, 80% Tuition fees, 

(iii) 7-9 weeks of the program, 60% Tuition fees, 

(iv) 10th & 11th week of the program, 40% Tuition fees, 

(v) 12th week of the program, 20% Tuition fees

PROMOTION TO NEW DEVELOPMENT LEVEL: A student will be promoted to a new Development Level, when:

(i) The student reaches the age of the new DL and has at least an average performance.

(ii) The student has displayed exceptional progress in the current level and requires the promotion for continued development.

(iii) A recommendation is brought up by the student’s coaches. 

(iv) All promoted students will be required to get the shirts of the new DL to which they are promoted to. 

(v) The current Squad Numbers of the promoted student will be withdrawn and a new available number from the new DL will be assigned to the student. Once promoted the student will be given the opportunity to choose from available numbers in the new DL.

WITHDRAWAL OF JERSEY NUMBERS: A number will be withdrawn if a student is out of the program for more than ONE term. Students that fall in this category will be required to get another available number and a new sports jersey on their return.

CHANGE IN CENTER: If a student wishes to change his/her training center then an official request has to be sent to admissions@citysportsschool.com and the student may have to change his/her jersey number. If the present number has been assigned to another student in the new center.

CITY SPORTS LEAGUE (CSL): This is an in-house Sports competition in all our sports, Athletics, Basketball, Football and Swimming organised by the City Sports Group as a developmental tool for all its students. It’s a Saturday only league across all our sports development centers. Participating in CSL attracts an additional fee that will be communicated to you during registration. The additional fees covers Logistics, Branding, Media Coverage and so on.

 

I acknowledge that I have read, understood and agreed to the terms & conditions in section A & B of this contract with City Sports School

SECTION C: GLOBAL SPORTS PROGRAM

Please these terms & conditions are tailored towards our Global Sports Programs.

CONDITIONS: Please read these booking conditions carefully. The term ‘student’ or ‘you’ refers to the student. 

YOUR CONTRACT: Your contract is with City Sports School Limited (a member of City Sports Group), a company registered in Nigeria (RC No. 1642268)

If you are under 18 years old, a parent or guardian must make the booking on your behalf and accept these booking conditions.

When the completed application form has been received and the total amount (deposit or full payment) has been paid, City Sports School will send a confirmation of booking, invoice and, if required, a visa support letter. City Sports School will also provide an information pack relating to the program. The pack will contain vital information concerning what to bring, airport transfer details and pocket money information.

A contract will exist once we issue your invoice. This contract is made on the terms of these booking conditions. This contract, and any other claim or dispute arising from or related to this contract, will be governed by the Nigerian law and the courts of Nigeria shall have exclusive jurisdiction over any claim arising out of it. 

CONDITIONS OF ENROLMENT: We will confirm booking on the basis of receiving at least a 50% deposit of the program fee. You can pay by cash, bank transfer, direct deposit and online transfer. Bank details for bank transfers will be provided at the time of booking.

We reserve the right to cancel a booking without refund or compensation if payments are not made when due.

All students must pay in advance of their program start date. Full booking fees are due and must be paid by 7 weeks to the event start date. (October 6, 2023)

If you require the services of a courier to deliver your documentation and kits, the cost incurred will be paid by you. All payments are to be made in specified currencies. 

WHAT YOU PAY: All prices we advertise are accurate at the date published. We reserve the right to change any of those prices from time to time. You will be advised of the current price of the program before your contract is confirmed. 

IF YOU CANCEL YOUR BOOKING: If you wish to cancel a booking for any reason, the person who made the booking must put such a request to cancel in writing to us.

1. If you wish to cancel a booking due to a visa refusal, we will refund any program fees which have been paid by you, less the administration fee of €250 and any other charges incurred during the visa application process, provided the visa rejection comes at least 30 days before the trip. If Visa rejection comes less than 30 days before the trip, other deductions may apply.
2. If you wish to cancel a booking for any reason other than visa refusal, application for refund in cases such as cancellations depend on the amount of notice given and are as specified below:
3. From August 22 – September 20: Refund of 65% of the program fees, less the administration fee of €250 and any other charges incurred.
4. From September 21 – October 18: Refund of 40% of the program fees, less the administration fee of €250 and any other charges incurred.
5. From October 19 – November 20: No refund will be given. (25% of money paid will be held as credit for a subsequent use with City Sports School provided the full payment has been paid).
6. If City Sports School cancels a program, the program fees shall be refunded in full.
7. Please note that refunds on Tickets bought will be strictly in line with the Airline’s Policy.

IF WE CHANGE OR CANCEL YOUR BOOKING: All information provided by City Sports School is our responsibility. We reserve the right to alter any particulars such as fees at the discretion of the company. We reserve the right to cancel any program or close any centre for whatever reason. Should this be necessary, we shall offer either a full refund of the program fees or an alternative program or programs for the same value. We will not be responsible to pay any compensation following a change or a cancellation by you and we will not be liable to reimburse you for any amendment or cancellation fees you incur in terms of other arrangements you have made with other providers under separate contracts. 

 

P.S.: Our COVID-19 promise guarantees a full refund of the program fees if the event is cancelled due to COVID-19 restrictions or if circumstances prevent travel between one’s home country and Spain.

VISA:

1. Where applicable, City Sports School and its partner company will provide the necessary documentation to enable students to secure their visas for the program. However, we can only provide such visa service on receipt of 100% of the total fees.
2. If you wish to cancel a booking due to a visa refusal, we will refund any program fees which have been paid by you, less the administration fee of €250 and any other charges incurred during the visa application process, provided the visa application is done 30 days before the trip. If Visa rejection comes less than 30 days before the trip, other deductions may apply.
3. We cannot be held responsible for any errors made during your visa application process, so ensure that you provide all the necessary requirements. Should a student be unsuccessful in their visa application, cancellation policies stated in section 5A and 7B will apply.
4. If you have a valid Visa, you are responsible for checking that you have been issued with the correct visa type for this trip, as we cannot be held responsible if you are stopped from flying out of Nigeria or denied entry into Spain due to your visa type or for any other reason.
5. City Sports will not be held responsible for any visa rejection. We do not guarantee visa approval, as every visa approval or rejection is at the desecration of the Consular Office.
6. Visa fee and visa appointment fee is not included in the program fee, this will be paid separately during the visa appointment preparation.

COVID-19 TEST PROTOCOL: To guarantee a safe environment, all students who register for this program must submit a Negative PCR COVID-19 test taken within 24 – 48 hours prior to departure from Nigeria.

PRE TOURNAMENT HEALTH ASSESSMENT (PTHA): Every student is to undergo a pre tournament health assessment. This is to determine if the student is able to undertake the inherent requirements of the competition in a safe manner. The first requirement is to complete the PTHA Form and students will be directed afterwards.

ARRIVAL/DEPARTURE DATES: All students should arrive on time and ready to start the program as communicated. There will be no compensation due for late arrivals and/or missed lessons, activities, and excursions as a result of not arriving on a scheduled arrival date and time. 

ATTENDANCE AND ABSENCES: Full attendance is required. Absence from lessons is not compensated. 

CERTIFICATE/MEDALLION: You will be issued a certificate/medallion at the end of your program, during the Awards Night provided you have 100% attendance. 

HEALTH & SAFETY: We operate a rigorous Health & Safety policy. Staff undergo a period of training and orientation prior to students arriving at each centre. All the relevant student-teacher ratios are strictly adhered to. 

MEDICAL: Each centre has a fully qualified First Aider and Safeguarding Officer on site. In addition, all centres have excellent links with local accident & emergency facilities.

FOOD: We provide tasty nutritious meals with a choice of hot or cold food. Most dietary requirements can be catered to, please advise us of any requirements at the time of booking. Please note there may be a supplementary charge. 

FORCE MAJEURE: We will not be liable in the event of ‘force majeure’ such as a pandemic, fire, flooding, infectious diseases and other events outside the company’s reasonable control which may cause the closure of the program, and no refund of fees or compensation will be made to students as a result of such events, except at the school’s discretion in exceptional circumstances.

INSURANCE: Insurance is provided by City Sports School for students who will be travelling with us. It is a travel, accident & health insurance for the trip. It is mandatory that every student has insurance to cover such events as program cancellation or curtailment, medical repatriation, and personal liability. If you do not have an adequate insurance policy and an incident occurs, you will be responsible for all costs incurred.

COMPLAINTS: If you have any complaints, you should immediately notify a member of staff. In the unlikely event that this is not resolved to your satisfaction; you should write to the head office in English: City Sports School Ltd, 15E Muri Okunola Street, Victoria Island, Lagos. We will investigate your complaint and we will provide an appropriate response. In order to be given a reasonable chance of addressing your complaint, please ensure it is received within one month of the end of your program. If the complaint is not resolved to your satisfaction, you may contact us.

EMAIL CONTACT: By agreeing to these booking conditions, you consent to us using your email addresses gained at the time of booking and during your period of engagement for future marketing purposes from time to time, such as promoting special offers, products, and services by email.

I acknowledge that I have read, understood and agreed to the terms & conditions in section A & B of this contract with City Sports School.

SECTION D: RESIDENCY ACADEMY

Please carefully read the following terms and conditions before applying to the football residency program offered by City Sports School. These terms and conditions govern the relationship between City Sports School and the athletes aged between 16 and 22 years old who participate in the program. By submitting an application, you acknowledge your understanding and agreement to comply with these terms and conditions.

Authorization: I authorise my son to participate at the City Sports Residency Academy as a father/mother/legal guardian/agent of the minor or under my responsibility because I am over 18 years old, from this point referred as “Athlete”, I declare that the athlete is suitable for the sport and present a medical report under my responsibility before the Program.

Pre-Assessment Medical Clearance: This states that every athlete must have a pre-assessment medical to ascertain if they are fit to carry out the training and drills before enrollment is processed. Pre-Assessment medicals doesn’t guarantee admission into City Sports Residency Academy and failure to pass the medical examinations might affect your chances of being admitted.

Acceptance: Athletes are accepted into the residency academy based on the following terms;

1. After  the registration form has been successfully filled and submitted.
2. Athlete has successfully passed the pre-assessment medicals at the designated medical facility provided by City Sports School.
3. All fees are paid to the City Sports School.

Non-refundable fees: The listed fees are non-refundable which are the registration, pre-assessment medical and processing fees. Refund of Program fee can only be considered before the commencement of the residency program. After the program begins, no refund will be considered.

Slot Availability: The number of slots are limited and are assigned based on a first come first serve basis. Once the available slots are completely filled the admission portal will be closed.

Misconduct: City Sports School is not responsible for any illegal actions performed by athletes outside the residence or shared flats. And if the athlete is under the age of 18, then the parents of the athlete must be charged with any fines imposed by the police or any other indirect expenses.

Prohibition: It is forbidden to steal, break or vandalise anything (or any uncivil act similar to this, and also to smoke, drink or consume any narcotic substances. In the event that any extraordinary event occurs, inform the staff who is present as soon as possible. These actions are a serious breach. The athlete who does this kind of action could be penalised with expulsion from the academy.

Cohabitation: The stay at the residence or shared flat requires proper conduct and compliance with the established rules as well as fulfilment of the tasks assigned for the sake of harmonious coexistence.

Termination of Enrollment: City Sports Residency Academy reserves the right to terminate a participant’s enrollment in the football residency program in the event of non-compliance with the terms and conditions, repeated disciplinary infractions, academic failure, or any other valid reason determined by City Sports Residency Academy. In the case of termination, athletes may be required to vacate the accommodation within a specified timeframe and will not be entitled to any refund of fees.

Instalment: Payment by instalment is not encouraged, however if requested, it shall only be permitted given the following criteria. 

1. For new students, first Instalment shall be based on; (i) 100% Registration fee (ii) 100% Processing fee (iii) Minimum of 40% Program fee. 
2. For returning students, the first instalment shall be a minimum of 60% Program fee and balance payment of 40% Program fee not later than three (3) weeks from first instalment payment. 

Please note that failure to follow the guideline may result in the student being stopped from attending sessions.

Accommodation: The accommodation during the coexistence will be in shared rooms with access to a shared bathroom.

Weapons: Students shall not carry or possess any firearm, knife, weapon, or object that could be used as a weapon. It is made known that the possession of a firearm, a knife, a weapon or an object that can be used as a weapon, is grounds for immediate expulsion from the City Sports School. Parents or guardians will be notified immediately in order to pick up the athlete.

Illegal Substances: This policy states that the possession or sale of controlled substances, by any person as well as being  under the influence of alcoholic beverages and/or hallucinogenic drugs or a combination of drugs or substances that have hallucinogenic effects.

Medications: This states that the possession of prescription drugs, or any other over-the-counter drug, that have not been specifically requested for the athlete by a doctor, or by the athlete’s parent or guardian, will lead to the expulsion of the athlete. Self-medication is totally prohibited, and all medication taken by any person carrying out the activity must be notified in writing by the Parents or Guardians to City Sports School and with acknowledgment of receipt by email csra@citysportsschool.com

Onboarding: Onboarding is done for both athlete and parent(s)/ guardian(s) who are joining Residency Academy to familiarise them with the program and our code of ethics. Onboarding would only happen after fees have been made and the admission letter for the athlete is issued. Parents are required to book an appointment for the onboarding as written in the admission letter. The onboarding process entails the following: 

1. Pre-assessment medicals to be done at the medical facility recommended by City Sports School.
2. Code of Conduct, Terms & Conditions and Disclaimers to be discussed with the Parent(s) or Guardian(s).
3. Comprehensive information about City Sports Residency Academy to be communicated. 
4. Kit sizing for the athlete and the branding of Kits. 
5. Photo-shoot session for the athlete.

Other requirements include: 

1. Athletes are to come with at least one parent or a legal guardian for those who are under 18 years. 
2. A medical report for the athlete from a physician is to be submitted during the onboarding process.
3.  Onboarding must precede the first training session.
4. Introduction of Residency Academy Coaches and Handlers. 

Our Values: This policy outlines that we integrate our christian values which includes fostering personal growth, respect and integrity as well as biblical principles into our operations, ensuring a supportive community for all athletes, staff and stakeholders of City Sports School. By participating in City Sports School, all stakeholders  agree to comply with this policy and actively contribute to maintaining a positive and inclusive environment.

Medical and Insurance:

1. Athletes must have accurate and up-to-date medical information, including any existing medical conditions, allergies, medications, and emergency contact details.
2. The City Sports School would provide insurance coverage for athletes during their stay at the Residency Academy, subject to the terms and limitations of the policy.
3. In case of injury or illness during the program, Athletes will be provided with appropriate medical assistance.

Amendments and Modifications: City Sports School reserves the right to amend or modify these terms and conditions at any time. Athletes will be notified of any changes, and their continued participation in the program will be considered acceptance of the updated terms and conditions.

Liability for Damages: Athletes are expected to treat academy facilities, equipment and property with care. Parents/Guardians assume responsibility for any damages caused due to negligence or intentional misconduct by the responsible athlete being held financially liable for repairs or replacements depending on the level of damage.

Injury: In the event of an injury during training, matches or any academy-related activity, the injured athlete must immediately notify the coaches or house master or medical personnel. All injuries regardless of the severity must be documented in the academy’s injury report.

Termination of Enrollment: City Sports School reserves the right to terminate an athlete’s enrollment in the residency academy in the event of non-compliance with the terms and conditions, repeated disciplinary infractions or any other valid reason determined by City Sports School. In the case of termination, the athlete would be required to vacate the accommodation within a specified timeframe and will not be entitled to any refund of fees.

Force Majeure: City Sports School shall not be held liable or responsible for any delays, failures, or interruptions in the residency academy activities caused by circumstances beyond its reasonable control, including but not limited to natural disasters, acts of terrorism, civil unrest, or governmental restrictions.

Prior Approval for Outing: All proposed outings must receive prior approval from the academy management or house master. Requests for outings should include details about the purpose, location, duration, and transportation.

Visitation: Parents/Guardians must adhere to the school’s regulations and must be approved in advance before visitation. Visitation days and hours are on the last Sunday of each month between 10am – 2pm and no unauthorised visitors are allowed in the residency housing facility.

Free time: Athletes should be aware that the residency programs are academic and athletic in nature and that “free time” is somewhat limited. Kindly note that there will be occasional “down time” between activities when Athletes will be responsible for entertaining themselves for short periods of time at the residential lodging facility. This time is intended for rest, calling or emailing home, personal time in the room for study, watching TV and so on.

Cultural Sensitivity: Athletes must respect and appreciate the diverse backgrounds and cultures of their teammates, opponents and staff of City Sports School.

Emergency Protocols: City Sports School will provide clear emergency protocols and contacts for various situations, including medical emergencies and evacuations to a designated medical facility.

Transportation Safety: City Sports School is responsible for arranging transportation to and from matches, tournaments, and training sessions held outside the residential premises which are within Lagos state, Nigeria. City Sports School will provide guidelines for safe travel arrangements.

Diet and Nutrition: City Sports School will provide guidelines for a balanced diet nd proper nutrition to support the physical demands of training and matches. In addition, athletes who have specific dietary requirements would attract an additional cost to meet their needs.

Discontinuation: In the event, an athlete decides to discontinue their participation in the residency academy, they must follow the City Sports School’s established withdrawal procedure which states that no refund would be made in such a case.

Tournaments and Travel: Athletes may be required to participate in local and International tournaments and tryouts for matches. Parental consent and permissions will be obtained as necessary as the cost of the international tournaments/tryouts would be borne by the parents/guardians of the athlete.

Uniform Code: Athletes are required to wear designated training and match kit during football-related activities provided by City Sports School. Sports Kit should be kept clean and presentable at all times.

Curriculum Integration: The Residency Academy is designed to complement the academic curriculum, and athletes are expected to manage their time effectively between studies and training. Academic studies have to be strictly online to ensure a proper balance between sports and academics.

Training Schedule: The school will provide a detailed training schedule in advance, and athletes are expected to attend all sessions punctually.

Program Duration: The Residency Academy is an 11-month commitment, with scheduled breaks and holidays aligning with the sports calendar provided by City Sports School. There are short-stay plans for a duration of 3 months and 6 months depending on the athlete’s sports goals.

Program Activity Attendance: It is crucial that athletes attend all language classes and football training to keep up with their scheduled activities. Each athlete is expected to maintain 100% attendance to all scheduled activities (including sport, language classes, social activities and so on.

Governing Law: These terms and conditions shall be governed by and construed in accordance with the laws of the Federal Republic of Nigeria.

Requests and Notices: Any request or notice required or permitted shall be sent to City Sports School to the office address or email address specified below or at such other address City Sports School shall specify in writing to the Parent and/or Athlete at the address specified on the Program application or at such other address as Parent and/or Participant shall provide to City Sports School in writing.

Address: Harmony House 15E Muri Okunola street, Victoria Island, Lagos, Nigeria.

Email address: csra@citysportsschool.com